Job posting writer that turns hiring notes into a clear ad
Great candidates skip job ads that are vague, full of buzzwords or list 15 "requirements". This prompt has your todo.is agent turn your rough notes into a job posting people want to read: what the work really is, what you need versus what is nice to have, pay, and how to apply. It checks similar ads for the role so yours stands out.
The prompt
- Write a job posting for a [JOB TITLE] at [COMPANY NAME AND WHAT YOU DO]. My notes on the role: [ROLE NOTES]. Pay range: [SALARY RANGE]. Location and work setup: [LOCATION AND SETUP]. First look at 3 to 5 similar postings online and tell me, with links, what they offer and what is common. Then write the ad with: a 2-sentence hook, what you will do (5 to 7 real tasks), must-haves (max 5), nice-to-haves, what we offer, how to apply and what the hiring steps are. Use inclusive, plain language and avoid "rockstar", "ninja" or age hints. Give me a full version for our careers page and a short version under 1,300 characters for LinkedIn.
What to change
- [JOB TITLE]: The role, e.g. "Operations Coordinator".
- [COMPANY NAME AND WHAT YOU DO]: Who you are, e.g. "GreenLoop, a refill-store chain with 6 shops".
- [ROLE NOTES]: Your rough notes, e.g. "handles supplier orders, stock counts, Shopify updates, needs Excel". Or attach an old ad.
- [SALARY RANGE]: The range, e.g. "42,000 to 48,000 GBP".
- [LOCATION AND SETUP]: Where and how, e.g. "Bristol, 3 days in office".
Example result
- Operations Coordinator, GreenLoop (Bristol, hybrid)
- GreenLoop runs 6 refill shops where people bring their own containers. We are looking for someone who loves keeping things running smoothly, so our shelves are full and our teams are not chasing deliveries.
- Pay: 42,000 to 48,000 GBP. Setup: Bristol office 3 days a week, 2 days remote.
- What you will do
- • Place weekly orders with our 25 suppliers and keep delivery dates on track.
- • Run monthly stock counts with shop managers and fix gaps.
- • Keep product details and stock levels up to date in Shopify.
- • Build simple Excel reports on waste, margins and stock turns.
- • Be the first point of contact when a delivery goes wrong.
- • Improve one process each quarter, like how we order or count.
- Must-haves
- • 2+ years in operations, purchasing or retail admin
- • Confident with Excel (lookups, pivot tables)
- • Clear, friendly communicator by phone and email
- • Organized, with a habit of following up
- Nice to have
- • Shopify or another stock system
- • Food or retail background
- What we offer
- • 28 days holiday plus bank holidays
- • Learning budget each year
- • Staff discount in every shop
- How to apply
- Send your CV and 3 sentences on a process you improved. We reply to every applicant within 10 days.
- Hiring steps: 20-minute call, 45-minute interview with a short Excel task, meet the team.
- Similar ads (notes)
- • Most list salary and hybrid days. Few explain the hiring steps, so ours stands out by doing that.
How to do it with todo.is
- Copy the prompt and replace the brackets with your role, notes, pay and location.
- Paste it into todo.is, or send it to your agent on Telegram or email. Attach an old ad or job description if you have one.
- Your agent checks similar ads, then sends the full and short versions as a Word file.
- Ask for edits like "warmer tone" or "add a section about our team", then post it yourself.
Tips for a better result
- Show the pay range. Ads with salary usually get more and better-matched applicants, and some places require it by law.
- Keep must-haves to 5 or fewer. Long lists put off strong people who meet most of them.
- Describe real tasks from a normal week, not just a list of traits.
- Ask your agent to "remember our company intro and benefits" so every new posting uses them.
job posting writer: FAQ
- What is the difference between a job posting and a job description? A job description is an internal document about the role. A job posting is an ad written to attract candidates, so it is shorter, more personal and says how to apply.
- How long should a job posting be? Between 300 and 700 words is a good range for most roles. Keep a shorter version for LinkedIn and job boards.
- Should I include the salary in a job ad? Yes, when you can. Some states and countries require it by law, and it saves time for everyone.
- Does todo.is post the job to job boards for me? No. Your agent writes and checks the ad and can email it to you, but you post it on your careers page or job boards yourself.
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