Promotion request letter that shows you already do the job
You have been doing more than your title for a year, but asking feels awkward. This prompt has your todo.is agent turn your wins into a short promotion request letter that shows you already work at the next level, matched to the job description for the role you want, with a request for a meeting.
The prompt
- Write a promotion request letter to [MANAGER NAME] at [COMPANY]. I am [YOUR NAME], [CURRENT TITLE] for [TIME IN ROLE], and I want to be promoted to [TARGET ROLE]. My results and new responsibilities: [3 TO 5 WINS WITH NUMBERS]. Here is the job description or career level guide for the target role: [JOB DESCRIPTION LINK OR ATTACHED FILE]. Map my results to what the role needs, show what I would do in the first 6 months, and ask for a meeting to discuss it before [REVIEW CYCLE OR DATE]. Confident but not demanding, under 400 words. Give me a Word file, a short email to request the meeting, and 5 talking points for the conversation.
What to change
- [MANAGER NAME]: Who decides, e.g. "Rachel Kim".
- [COMPANY]: Your employer.
- [YOUR NAME]: Your name.
- [CURRENT TITLE]: E.g. "Customer Support Specialist".
- [TIME IN ROLE]: E.g. "2 years".
- [TARGET ROLE]: E.g. "Support Team Lead".
- [3 TO 5 WINS WITH NUMBERS]: Real numbers, e.g. "trained 6 new hires; cut first response time from 9 to 3 hours; run the weekly team rota since March".
- [JOB DESCRIPTION LINK OR ATTACHED FILE]: Paste a link or attach the internal job posting or level guide. Write "none" if there is none.
- [REVIEW CYCLE OR DATE]: E.g. "the January review cycle" or "end of Q4".
Example result
- Promotion request letter
- Dear Rachel,
- I would like to formally ask to be considered for promotion to Support Team Lead in the January review cycle. Over the past two years as a Customer Support Specialist, I have taken on much of this role already, and I would welcome the chance to do it officially.
- What I have delivered
- • Coaching: trained six of our nine new hires this year, using the onboarding checklist I created in March
- • Speed: led the macro and triage project that cut our first response time from 9 hours to 3 hours
- • Planning: have run the weekly team rota and holiday cover since March, with no gaps in coverage
- • Quality: kept a 96% customer satisfaction score across 2,100 tickets this year
- • Escalations: I am the main contact for enterprise escalations on the Europe shift
- How this matches the Team Lead role
- The role guide asks for coaching, workload planning, quality reviews and escalation handling. I already do the first three week to week, and I handle escalations for our biggest accounts.
- My first six months as Team Lead
- • Start a weekly 1:1 with each team member
- • Add a monthly quality review using real tickets
- • Bring first response time under 2 hours by improving our help center articles
- I am committed to this team and want to keep growing here. Could we meet before the review cycle to talk about it? I would value your feedback on anything you think I should work on first.
- Thank you,
- Jamie Torres
- Meeting request email
- Subject: Time to talk about my next step?
- Hi Rachel, I would like 30 minutes before the January reviews to talk about moving into the Team Lead role. I have put my thoughts in writing so you can read them first. Would next Thursday work?
- Talking points
- • Lead with the results, not with how long you have been there
- • Ask what she would need to see to say yes
- • Be ready to discuss pay, but focus on the role first
- • If the answer is "not now", ask for a clear plan and date
- • Thank her, then follow up in writing within a day
How to do it with todo.is
- Copy the prompt and list your wins with real numbers in the [brackets].
- Paste it on the todo.is Today screen and attach the job description or your last performance review.
- Your agent writes the letter, a meeting request email and talking points.
- Practice the talk: ask your agent to play your manager and push back with hard questions.
Tips for a better result
- Lead with results, not tenure. "Cut response time from 9 to 3 hours" beats "I have been here 2 years".
- Show you are already doing parts of the next role. Promotions usually follow proof, not promises.
- Time it before the review or budget cycle, when decisions are actually made.
- Ask for a meeting, not an answer in writing. The letter prepares the conversation.
- If the answer is no, ask what would change it and by when, then put that in writing.
promotion request letter: FAQ
- How do I ask for a promotion in writing? Write a short letter that names the role you want, lists your results with numbers, shows how they match the role and asks for a meeting to discuss it.
- When is the best time to ask for a promotion? A few weeks before performance reviews or budget planning, or right after a big win. Avoid very busy or stressful weeks for your manager.
- Should I ask for a raise in the same letter? You can mention that you expect the pay to match the new role, but focus on the role first. Negotiate the salary once the promotion is agreed.
- What if there is no open position? You can still make the case and ask what a path to that level looks like, with a timeline you agree on together.
JavaScript is required to use the todo.is app.