Employee newsletter written from your rough notes
Collecting updates for the internal newsletter is the easy part. Turning a pile of Slack messages and bullet points into something people read is not. This prompt has your todo.is agent turn your notes into a short, friendly employee newsletter with clear sections, and it can do it every month on schedule.
The prompt
- Write this month's employee newsletter for [COMPANY NAME AND SIZE]. Here are my notes: [UPDATES AND NOTES]. Use these sections: a short note from leadership, company news, team wins and shout-outs, welcome new hires, upcoming dates, and one tip or useful link. Keep each item to 2 or 3 sentences, write in a [TONE] tone, and make a subject line under 8 words. The whole issue should take under 3 minutes to read. Give me an email-ready version and a Word copy. If Google is connected, save it as a Gmail draft to [RECIPIENT LIST]. Do not send it.
What to change
- [COMPANY NAME AND SIZE]: Who it is for, e.g. "Northwind Logistics, 150 people in 3 sites".
- [UPDATES AND NOTES]: Your rough notes, e.g. "new Leeds site opens June 2; Ana joined finance; Q2 safety record". Paste or attach them.
- [TONE]: How it should sound, e.g. "warm and simple" or "upbeat but not cheesy".
- [RECIPIENT LIST]: Who gets it, e.g. "all-staff@northwind.com".
Example result
- Subject: Leeds opens, a safety record, and 4 new faces
- A note from Hana
- Hi everyone. May was busy in the best way. Thank you for the extra hours during the Leeds setup. Read on for what is coming next.
- Company news
- • Leeds site opens June 2. The first 12 drivers start that week. If you know someone looking for work there, send them our careers page.
- • New expense app. From June 1, receipts go in the new app. Training sessions are on the calendar.
- Wins and shout-outs
- • Bradford warehouse hit 200 days without a lost-time accident. Well done to the whole shift team.
- • Customer service answered 96% of calls within 2 minutes, a new record.
- • Thanks to Marcus in IT for setting up 40 laptops for Leeds in one week.
- Welcome
- • Ana Ribeiro, Finance Assistant, Head Office
- • Tom Walsh, Driver, Leeds
- • Priya Shah, Customer Service, Remote
- • Joe Lin, Fleet Planner, Bradford
- Upcoming dates
- • June 2: Leeds opening (coffee and cake at 10:00)
- • June 12: Summer all-hands, 15:00
- • June 20: Last day to sign up for the summer barbecue
- Useful tip
- Need to book a pool car? Use the new booking form on the intranet. It shows free cars in real time.
- Questions or news for next month? Reply to this email by June 25.
How to do it with todo.is
- Copy the prompt and paste in your notes for this month.
- Send it to your agent in todo.is, on Slack or by email. Attach screenshots or documents with updates if that is easier.
- Your agent writes the issue, saves a Word copy and puts it in Gmail drafts if Google is connected.
- Make it recurring: on the 20th of each month your agent asks you for updates on Slack, then drafts the next issue.
Tips for a better result
- Lead with the most useful item, not the longest one. People read the top and skim the rest.
- Name people and teams in shout-outs. It is the section most people look for.
- Keep it short and regular. A 3-minute monthly read beats a long issue every quarter.
- Ask your agent to "remember our sections and tone" so each issue looks the same.
employee newsletter: FAQ
- What should be in an employee newsletter? Company news, team wins and recognition, new hires, upcoming dates and one useful tip. Keep each item short and practical.
- How often should you send an employee newsletter? Monthly works for most companies. Fast-growing or multi-site teams sometimes send a short weekly version.
- How do you get employees to read the internal newsletter? Keep it short, use a clear subject line, mention real people by name, and include information people need, like dates and changes.
- Can my agent send the newsletter to all staff? It saves the issue as a Gmail draft and can send it only after you approve. Many people prefer to review and send it themselves.
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