Employment verification letter for landlords, banks and visas
An employee needs proof of employment for an apartment, a mortgage or a visa, and they need it this week. This prompt has your todo.is agent write a short, official verification letter that confirms only what you approve: job title, start date, employment status and, if asked, salary, ready on letterhead to sign.
The prompt
- Write an employment verification letter from [COMPANY NAME] confirming that [EMPLOYEE NAME] works here. Facts to confirm: job title [JOB TITLE], start date [START DATE], status [FULL-TIME, PART-TIME OR CONTRACT], and [SALARY OR "DO NOT INCLUDE SALARY"]. It is for [WHO WILL RECEIVE IT, E.G. LANDLORD, BANK, EMBASSY]. Signed by [SIGNER NAME, TITLE AND CONTACT]. Keep it under 200 words, formal, factual, with today's date and a line that the information is accurate as of that date. Do not add anything I have not listed. Give me a Word file for our letterhead and a PDF to sign.
What to change
- [COMPANY NAME]: Your company's legal name.
- [EMPLOYEE NAME]: The employee's full name as on their ID.
- [JOB TITLE]: Their current title.
- [START DATE]: E.g. "14 March 2022".
- [FULL-TIME, PART-TIME OR CONTRACT]: Choose one.
- [SALARY OR "DO NOT INCLUDE SALARY"]: E.g. "$58,500 per year" or write "do not include salary". Only share salary with the employee's consent.
- [WHO WILL RECEIVE IT, E.G. LANDLORD, BANK, EMBASSY]: E.g. "Oakview Apartments leasing office" or "to whom it may concern".
- [SIGNER NAME, TITLE AND CONTACT]: Usually HR or the manager, e.g. "Karen Liu, HR Manager, 555 0188, hr@company.example".
Example result
- Employment verification letter
- Lakeside Dental Group
- 200 Harbor Avenue, Suite 4, Seattle, WA
- 20 October 2026
- To: Oakview Apartments Leasing Office
- Re: Employment verification for Ana Sousa
- To whom it may concern,
- This letter confirms that Ana Sousa is currently employed by Lakeside Dental Group.
- • Job title: Dental Hygienist
- • Start date: 14 March 2022
- • Employment status: Full-time, permanent
- • Annual salary: $78,000
- This information is accurate as of the date of this letter. Ana Sousa has asked us to provide this confirmation and has agreed to the release of her salary details.
- If you need to verify this letter, please contact me directly using the details below.
- Sincerely,
- Karen Liu
- HR Manager, Lakeside Dental Group
- hr@lakesidedental.example | (206) 555 0188
- What to include, and what to leave out
- • Include: name, title, start date, status, signer contact
- • Include if asked and approved: salary, hours per week, expected continuation
- • Leave out: performance, health, reasons for absences, or anything personal
- Common uses
- • Renting an apartment or house
- • Mortgage or loan applications
- • Visa, residence permit or immigration applications
- • Government benefits or childcare programs
How to do it with todo.is
- Copy the prompt and fill in the employee details and who will receive the letter.
- Paste it into todo.is, or send it to your agent on Slack or email.
- Your agent writes a formal letter and creates a Word file and a PDF.
- Sign it and send it to the employee or recipient. Your agent can draft the email in Gmail.
Tips for a better result
- Get the employee's written OK before sharing salary or anything beyond dates and title.
- Visa offices and embassies often have their own requirements, like a stamp or a specific phrase. Ask your agent to read the embassy's instructions page first.
- Use a real phone number or email for the signer. Many landlords and lenders call to check the letter is genuine.
- Employees can use this too: fill it in and send it to HR so they only need to check and sign.
employment verification letter: FAQ
- What is an employment verification letter? It is a short letter from an employer confirming that someone works there, usually with their title, start date and status, and sometimes salary.
- Who signs an employment verification letter? Usually someone in HR or the employee's manager, with their title and contact details so the recipient can confirm it.
- Can an employer refuse to give a verification letter? Policies vary. Many companies only confirm dates and title, and some use a third-party verification service. Ask HR how they handle requests.
- Should salary be included? Only if the recipient needs it and the employee agrees. Landlords and lenders often ask for it; many other uses do not.
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