Accept job offer email that confirms the details in writing
You said yes on the phone, and now you need to put it in writing. A good acceptance email does more than say thanks: it confirms the job title, salary, start date and anything you agreed verbally, and asks what happens next. This prompt has your todo.is agent write it from the offer letter so nothing is missed.
The prompt
- Write an email accepting the job offer for [JOB TITLE] at [COMPANY], to [WHO MADE THE OFFER]. Read the offer details here: [OFFER LETTER OR KEY TERMS]. Confirm the job title, salary, start date and any terms we agreed verbally: [ANYTHING AGREED ON THE PHONE]. If something in the offer letter is missing or different from what I wrote, list it for me separately instead of putting it in the email. Ask what I should prepare before day one and whether there is paperwork to sign. Warm but professional, under 150 words, subject line with the job title. Save it as a Gmail draft and do not send it.
What to change
- [JOB TITLE]: E.g. "Accounts Payable Specialist".
- [COMPANY]: E.g. "Corvid Engineering".
- [WHO MADE THE OFFER]: E.g. "Mark Ellis, HR Manager".
- [OFFER LETTER OR KEY TERMS]: Attach the offer letter PDF, or paste salary, start date and benefits.
- [ANYTHING AGREED ON THE PHONE]: E.g. "remote on Fridays and 25 days of holiday". Write "nothing extra" if none.
Example result
- The email
- To: Mark Ellis
- Subject: Accepting the Accounts Payable Specialist offer
- Dear Mark,
- Thank you for the offer. I am delighted to accept the position of Accounts Payable Specialist at Corvid Engineering.
- To confirm the details as I understand them:
- • Annual salary: 46,000 euros
- • Start date: Monday 1 December
- • Hybrid schedule, working from home on Fridays
- • 25 days of paid holiday
- Please let me know if I have misunderstood anything. Is there paperwork I should sign before my start date, and is there anything I should prepare or read before day one?
- I am looking forward to joining the team.
- Kind regards,
- Tom Becker
- Flagged for you (not in the email)
- • The offer letter does not mention the remote Fridays you agreed on the phone. Ask Mark to add it to the contract, or confirm it by email, before you sign.
- Before you resign from your current job
- • Wait for the signed contract, not only this email
- • Check background checks or references are done, if the offer depends on them
- • Then send your resignation and work out your notice period
- Good to ask in week one
- • Who your onboarding buddy is
- • Which systems you need access to on day one
How to do it with todo.is
- Copy the prompt and add the job, company and who made the offer.
- Attach the offer letter PDF in todo.is, or forward the offer email to your agent.
- Your agent writes the acceptance and lists anything that does not match what you agreed.
- Clear up any gaps, send the email, and ask your agent for a resignation email for your current job next.
Tips for a better result
- Reply within 24 to 48 hours of the offer, or tell them when you will decide.
- Confirming salary and start date in writing protects you if someone remembers the call differently.
- Do not negotiate in the acceptance email. Negotiate first, then accept the final terms.
- Ask your agent to add your start date and any onboarding calls to Google Calendar once they are confirmed.
accept job offer email: FAQ
- How do I accept a job offer by email? Thank them, say clearly that you accept, confirm the job title, salary and start date, and ask about next steps. Keep it short and positive.
- Should I accept a job offer before seeing the contract? You can accept by email, but wait for the written contract before resigning from your current job. Check it matches the offer.
- How fast should I respond to a job offer? Within one or two working days is normal. If you need more time, ask politely and give a date.
- Can I still negotiate after accepting? It is much harder. Raise salary or benefits before you accept, using a salary negotiation email if needed.
JavaScript is required to use the todo.is app.