Baby shower planner: theme, games, menu and timing sorted
Hosting a baby shower for a friend or sister means juggling the parent-to-be's wishes, a mixed guest list and a fixed budget. This prompt has your todo.is agent plan the theme, menu, games that don't embarrass anyone, invitation wording with the registry link, and a simple run of show for the day.
The prompt
- Plan a baby shower for [PARENT-TO-BE], due [DUE DATE]. The shower is on [DATE, TIME AND PLACE] with about [GUEST COUNT] guests, budget [BUDGET]. They'd like [STYLE OR WISHES]. Give me 3 theme ideas and develop the best one: decorations, a menu with quantities (include non-alcoholic drinks), 4 games or activities that work for a mixed group, a 2-hour run of show, a shopping list and a cost estimate. Write the invitation text including the registry link [REGISTRY LINK] and design a printable invitation PDF. Also make a gift log sheet in Excel so we can track who gave what for thank-you notes.
What to change
- [PARENT-TO-BE]: Name and relationship, e.g. "my sister Amira". Add if it's a couples or co-ed shower.
- [DUE DATE]: E.g. "late May". Showers are often held 4 to 8 weeks before.
- [DATE, TIME AND PLACE]: E.g. "Sunday 20 April, 13:00–15:00, at my flat".
- [GUEST COUNT]: E.g. "18".
- [BUDGET]: Total with currency.
- [STYLE OR WISHES]: E.g. "calm brunch, no silly games, gender not revealed".
- [REGISTRY LINK]: Paste the link, or write "none, just bring a book instead of a card".
Example result
- Baby shower for Amira: Spring Garden Brunch
- Sunday 20 April, 13:00–15:00 · 18 guests · budget 250 · no silly games, gender not revealed
- Theme
- Soft greens and white, potted herbs as table decor that guests take home. Gender-neutral and calm.
- Run of show (2 hours)
- • 13:00 Guests arrive, mocktail bar, guest book where everyone writes a wish for the baby
- • 13:20 Brunch is served
- • 13:50 Activity 1: "Advice cards": each guest writes one tip for the new parents
- • 14:05 Activity 2: baby photo match: guess which baby photo is which guest
- • 14:20 Gift opening (or skip it and open later; ask Amira what she prefers)
- • 14:45 Cake and a short toast from you
- • 15:00 Goodbyes; guests take a herb pot
- Menu (18 guests)
- • Mini quiches: 36
- • Fruit platter: 2 large trays
- • Bagels with spreads: 18 halves plus extras
- • Green salad: 1 large bowl
- • Cupcakes or a sheet cake: 24 portions
- • Mocktails: sparkling lemonade with mint, iced tea; 2 litres per 6 guests
- • Coffee and tea; decaf for the parent-to-be
- Activities that suit a mixed group
- • Advice and wish cards (keepsake)
- • Baby photo match
- • "Onesie decorating" station with fabric pens
- • Guess the due date and weight (winner gets a herb pot)
- Shopping list
- • Herb pots x18, white and green napkins, cardstock for cards, fabric pens, 6 plain onesies
- • Food and drinks from the menu above
- Cost estimate
- About 225, leaving 25 spare.
- Invitation text
- "Please join us for a Spring Garden Brunch to celebrate Amira and her little one, Sunday 20 April, 13:00–15:00. Registry: [link]. Kindly reply by 13 April."
- Gift log (Excel)
- Columns: guest, gift, card received, thank-you sent.
How to do it with todo.is
- Copy the prompt and fill in the parent-to-be, dates, place, guests, budget and their wishes.
- Paste it into todo.is, or send it to your agent on WhatsApp or Telegram.
- You get the plan as a PDF, a printable invitation, invitation text and an Excel gift log.
- Ask for changes like "make it a virtual shower" or "add a diaper raffle" and your agent updates everything.
Tips for a better result
- Ask the parent-to-be what they want before you plan: some love games, others hate opening gifts in front of people.
- Keep it to 2 or 3 hours. Late pregnancy is tiring.
- Assign one guest to write down every gift as it's opened so thank-you notes are easy.
- Ask your agent to send a reminder to guests' RSVP list a week before, drafted for your approval.
baby shower planner: FAQ
- When should a baby shower be held? Most are held 4 to 8 weeks before the due date, so the parent-to-be is comfortable and gifts arrive in time.
- Who usually hosts a baby shower? Often a close friend, sister or relative, though anyone close can host. Many families now host co-ed showers too.
- How many games should a baby shower have? Two or three short activities are enough for a 2-hour shower. Skip any the parent-to-be might find awkward.
- Can it plan a virtual baby shower? Yes. Say it's online and your agent plans a video-call schedule, games that work on screen and a gift delivery note.
JavaScript is required to use the todo.is app.