Introduction email to introduce yourself or connect two people
Whether you are introducing yourself to a new team, reaching out to a new client contact or connecting two people who should meet, a good introduction email is short and gives the reader a reason to reply. Your todo.is agent writes it from a few notes and can check the other person's website first.
The prompt
- Write an introduction email. Type: [TYPE OF INTRODUCTION]. It goes to [RECIPIENT AND CONTEXT]. About me: [WHO YOU ARE IN ONE LINE]. The goal is [WHAT SHOULD HAPPEN NEXT]. If there is a website or LinkedIn link for them, read it and add one relevant detail. Keep it under 120 words, friendly and specific, with a clear subject line and one easy next step. If this is a double introduction, write it so both people know why they should talk, and add a short forwardable version I can send to one person first to ask if they are OK with it. Save it as a Gmail draft. Do not send it.
What to change
- [TYPE OF INTRODUCTION]: E.g. "introducing myself to a new client contact", "introducing myself to my new team" or "introducing two people to each other".
- [RECIPIENT AND CONTEXT]: E.g. "Hannah Wu, new marketing lead at Brisa Foods, our client". For a double intro, name both people.
- [WHO YOU ARE IN ONE LINE]: E.g. "I am the account manager who will run your monthly reports".
- [WHAT SHOULD HAPPEN NEXT]: E.g. "a 15-minute call next week" or "they meet for coffee".
Example result
- 1. Introducing yourself to a new client contact
- Subject: Your new account manager at Pixelmint
- Hi Hannah,
- Welcome to Brisa Foods, and congratulations on the new role. I am Leo Marsh, and I run the monthly ad reports for your team.
- I saw the new Brisa oat milk line on your site. If it helps, I can add it as a separate campaign in next month's report.
- Would a 15-minute call next week work to walk you through how we report today?
- Best,
- Leo
- 2. Introducing yourself to a new team
- Subject: Hello from your new data analyst
- Hi everyone, I am Sofia, and I joined today as the team's data analyst. Before this I spent four years building sales dashboards at a retail chain. I am keen to learn how you work, so I will book 20 minutes with each of you this month. Feel free to send me the report you wish existed.
- 3. Introducing two people (double opt-in)
- Subject: Intro: Amir (Lumen Studio) and Grace (Fold Coffee)
- Hi Amir and Grace,
- As promised, connecting you two. Grace is opening three new Fold Coffee shops this spring and needs interior photos for the launch. Amir runs Lumen Studio and shot the Rowan Bakery spaces you both liked.
- I will let you take it from here. Amir, Grace is free most mornings.
- Best,
- June
- Rules that keep introductions useful
- • Ask both people before a double intro (that is the forwardable note)
- • Say why they should talk in one line
- • Move yourself to BCC when they reply
How to do it with todo.is
- Copy the prompt and choose the type of introduction in the first [bracket].
- Fill in who it is for, who you are and the goal, then paste it into todo.is or send it to your agent on Slack or WhatsApp.
- Your agent reads their website or profile if there is one and writes the email.
- Edit what you like and send it. Tell your agent "remember how I introduce myself" to reuse it next time.
Tips for a better result
- Lead with what matters to the reader, not your full job history. One line about you is enough.
- For double introductions, always ask both people first. A surprise intro can feel like extra work.
- Put both names in the subject line of a double intro so it is easy to find later.
- End with one small next step, like a call or a reply, not "let me know if you ever need anything".
introduction email: FAQ
- How do you write a self-introduction email? Say who you are and why you are writing in the first two lines, add one relevant detail about them, and end with one simple next step.
- What is a double opt-in introduction? You ask each person privately if they want to be introduced before you connect them. It respects their time and makes the intro more likely to go well.
- How long should an introduction email be? Under 150 words is ideal. If it needs more, it is probably two emails.
- What subject line should I use? Make it plain and specific, like "Intro: Amir and Grace" or "Your new account manager at Pixelmint".
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