Lease renewal letter: a clear offer your tenant can sign
Your tenant's lease ends in two months and you want them to stay, maybe at a slightly higher rent. A good lease renewal letter makes the offer clear: new dates, new rent, what stays the same, and a deadline to reply. Give your agent the details and it writes a friendly, complete letter with a reply form, ready to print or email.
The prompt
- Write a lease renewal letter from me, [LANDLORD NAME AND CONTACT], to my tenant [TENANT NAME] at [PROPERTY ADDRESS]. Their current lease ends on [CURRENT END DATE]. I'm offering a renewal for [NEW TERM] starting [NEW START DATE], with rent of [NEW RENT] (currently [CURRENT RENT]). Other changes: [OTHER CHANGES]. Ask them to reply by [RESPONSE DEADLINE]. Keep it warm and short: thank them, state the offer clearly in a box, say what happens if they don't renew (move-out notice and the deposit return process), and include a tear-off reply form where they tick "I accept" or "I will move out" and sign. Check the notice period needed for a rent increase in [LOCATION] and tell me if my dates give enough notice, with links. Give me a Word file and a PDF. Note at the end that I should check local rules.
What to change
- [LANDLORD NAME AND CONTACT]: Your name or company, phone and email.
- [TENANT NAME]: All tenants on the lease, e.g. "Maya and Leo Ortiz".
- [PROPERTY ADDRESS]: Full address including unit number.
- [CURRENT END DATE]: From the current lease, e.g. "31 July 2027".
- [NEW TERM]: E.g. "12 months", or "month-to-month".
- [NEW START DATE]: Usually the day after the current lease ends.
- [NEW RENT]: E.g. "$1,900/month". Use the same amount if rent isn't changing.
- [CURRENT RENT]: E.g. "$1,850/month".
- [OTHER CHANGES]: E.g. "tenant now pays water", "new pet policy", or "none, all other terms stay the same".
- [RESPONSE DEADLINE]: Give them a few weeks, e.g. "15 June 2027".
- [LOCATION]: City and state or country, to check notice rules for rent increases.
Example result
- Lease renewal offer
- Greenway Properties | 220 Park Row, Suite 4 | 555-0163 | leasing@greenway.example
- 1 May 2027
- Maya and Leo Ortiz
- 18 Fulton Street, Apt 3
- Riverton
- Dear Maya and Leo,
- Thank you for being such great tenants over the past year. Your lease ends on 31 July 2027, and we'd be happy to have you stay.
- Renewal offer
- • New term: 12 months, 1 August 2027 to 31 July 2028
- • Monthly rent: 1,900 (currently 1,850), due on the 1st as now
- • Security deposit: stays at 1,850, no top-up needed
- • Change: from 1 August, water will be billed to the unit. All other lease terms stay the same
- The small increase reflects higher property tax and insurance costs this year.
- Please return the form below by 15 June 2027. If you'd like to talk about the terms, call or email me anytime before then.
- If you decide not to renew, please let us know in writing by the same date. We'll arrange a move-out inspection, and your deposit will be returned with an itemized statement within the time required by law.
- Thanks again,
- Daniel Price
- Greenway Properties
- ---
- Reply form (tear off and return)
- Tenant(s): Maya and Leo Ortiz | 18 Fulton Street, Apt 3
- [ ] I/We accept the renewal offer above and will sign the new lease or lease extension.
- [ ] I/We will not renew and will move out by 31 July 2027.
- Signature(s): ______________________ Date: ____________
- Notes for you
- • You are giving about 90 days before the new rent starts. The notice rules your agent found for your area are linked in the chat. Confirm them, since rent control or local ordinances may apply
- • The letter is an offer. The renewal becomes binding once you both sign a lease extension or new lease
- • This is a draft, not legal advice. For anything unusual, check with a local landlord association or lawyer
How to do it with todo.is
- Copy the prompt and fill in the names, dates, rents and any changes.
- Send it in todo.is or to your agent on Telegram or WhatsApp.
- You get a Word file and a PDF, plus a note on notice rules with links.
- Print and deliver it, or ask your agent to save a Gmail draft to your tenant. It asks before sending anything.
Tips for a better result
- Send it 60 to 90 days before the lease ends, or earlier if your area requires more notice for a rent increase.
- Give a short reason for any increase. Tenants accept a small rise more easily when they understand why.
- Say clearly what stays the same. It stops tenants worrying about hidden changes.
- Set a recurring reminder with your agent 100 days before each lease end, so you never miss the notice window.
lease renewal letter: FAQ
- When should I send a lease renewal letter? Commonly 60 to 90 days before the lease ends. Check your lease and local law, since some places require longer notice for rent increases or non-renewal.
- Is a lease renewal letter legally binding? The letter is an offer. The renewal is usually binding once both sides sign a lease extension, an addendum or a new lease, depending on your lease and local law.
- How much can I raise the rent on renewal? It depends on your location. Some cities and states cap increases or require specific notice. Check local rent rules before you send the letter.
- What if the tenant doesn't reply? Follow up in writing before the deadline. What happens next depends on your lease terms and local law, so check whether the lease rolls into month-to-month.
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