Rental agreement template for your property and tenant
Renting out an apartment, a house or a room means you need a lease that covers rent, the deposit, repairs and what happens at move-out. This prompt has your todo.is agent draft a residential rental agreement for your property, check the usual rules for your state or country with sources, and deliver an editable Word file.
The prompt
- Draft a residential rental agreement for [PROPERTY ADDRESS AND TYPE], between me as landlord, [LANDLORD NAME], and [TENANT NAMES]. Lease type: [FIXED TERM OR MONTH-TO-MONTH] starting [START DATE]. Rent: [MONTHLY RENT, DUE DATE AND HOW TO PAY]. Security deposit: [DEPOSIT AMOUNT]. Rules: [PETS, SMOKING, GUESTS, PARKING]. Include: parties and property, term and renewal, rent and late fee, deposit and how it is returned, utilities (who pays what), maintenance and repairs, landlord entry with notice, subletting, move-in and move-out inspection, ending the lease, and signatures. Search the main landlord-tenant rules for [STATE OR COUNTRY] (deposit limits, notice periods, required disclosures) and list them with links. Save the lease as a Word file plus a one-page move-in checklist.
What to change
- [PROPERTY ADDRESS AND TYPE]: e.g. "2-bedroom apartment, 48 Elm Street, Unit 3B, Portland, OR" or "a furnished room in my house".
- [LANDLORD NAME]: Your full legal name or your property company.
- [TENANT NAMES]: Every adult who will live there, e.g. "Daniel Reyes and Priya Shah".
- [FIXED TERM OR MONTH-TO-MONTH]: e.g. "12-month fixed term" or "month-to-month".
- [START DATE]: Move-in date, e.g. "March 1".
- [MONTHLY RENT, DUE DATE AND HOW TO PAY]: e.g. "$1,650 due on the 1st, by bank transfer".
- [DEPOSIT AMOUNT]: e.g. "one month's rent". Your agent checks the legal limit where you live.
- [PETS, SMOKING, GUESTS, PARKING]: Your house rules, e.g. "one cat allowed, no smoking, 1 parking space".
- [STATE OR COUNTRY]: Where the property is, e.g. "Oregon, USA" or "Ireland".
Example result
- Residential Lease Agreement (sample draft)
- Landlord: Helen Marsh. Tenants: Daniel Reyes and Priya Shah, jointly responsible for all terms.
- Property: 48 Elm Street, Unit 3B, a 2-bedroom apartment with one parking space.
- 1. Term. 12 months from March 1. After that, the lease continues month-to-month unless either side gives written notice as required by state law.
- 2. Rent. $1,650 per month, due on the 1st, paid by bank transfer. A late fee applies after the 5th, within the limits set by state law.
- 3. Security deposit. $1,650, held for unpaid rent and damage beyond normal wear and tear. Returned with an itemized statement within the legal deadline after move-out.
- 4. Utilities. Tenants pay electricity and internet. Landlord pays water, sewer and trash.
- 5. Maintenance. Tenants keep the unit clean and report problems promptly in writing. Landlord handles repairs to plumbing, heating, electrical and appliances provided.
- 6. Entry. Landlord gives at least 24 hours' notice before entering, except in emergencies.
- 7. Pets. One cat allowed. No other pets without written consent.
- 8. Smoking. No smoking of any kind inside the unit or on the balcony.
- 9. Subletting. Not allowed without the landlord's written consent.
- 10. Move-in and move-out. Both sides sign an inspection checklist with photos at move-in and compare it at move-out.
- 11. Ending the lease. Written notice, keys returned, unit left clean.
- Local rules found (check before signing)
- • Deposit return deadline and itemized statement rules
- • Notice period for ending a month-to-month tenancy
- • Required disclosures, for example lead paint for older buildings
- • Limits on late fees
- Move-in checklist (extract)
- • Walls and floors: note marks, take dated photos
- • Kitchen appliances: working, clean
- • Smoke and CO detectors: tested
How to do it with todo.is
- Copy the prompt and fill in the property, tenants, rent, deposit and your house rules.
- Paste it into todo.is, or send it to your agent on WhatsApp or Telegram.
- Your agent checks the main rental rules for your area with links and writes the lease as a Word file.
- Ask for changes like "add a furnished inventory list" or "make it a room rental in a shared house", then print and sign.
Tips for a better result
- Name every adult occupant as a tenant so each one is responsible for the full rent.
- Do the move-in inspection with dated photos. It is the best evidence when you discuss the deposit later.
- Deposit limits, notice periods and required disclosures differ a lot between states and countries. Always check the local rules your agent finds.
- Many areas publish an official model lease or required forms. Ask your agent to look for one and compare.
- This is a draft, not legal advice. Have a lawyer or local landlord association review it before signing.
rental agreement template: FAQ
- What is the difference between a lease and a rental agreement? People often use both words for the same thing. Strictly, a lease usually runs for a fixed term like 12 months, while a rental agreement often runs month-to-month.
- How much can a landlord charge as a security deposit? It depends on where the property is. Some places cap it at one or two months' rent, others set no limit. Your agent can look up the rule for your area with sources.
- Is a rental agreement template legally binding? Once both sides sign it, a lease is generally a binding contract. Terms that break local tenant law are usually not enforceable, so check local rules.
- Can I use this for renting a room in my house? Yes. Tell your agent it is a room rental and it adds shared spaces, house rules and kitchen use. Room rentals sometimes follow different rules, so check locally.
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