Virtual assistant cover letter that wins remote clients
VA jobs on job boards and freelance sites get dozens of replies within hours, and most start with "I am a hardworking VA". Clients hire the one who clearly understood their task. Your todo.is agent reads the post, picks the tools and tasks that matter, and writes a short letter or proposal that answers it point by point.
The prompt
- Write a cover letter for this virtual assistant job: [JOB POST LINK OR TEXT]. The client is [CLIENT NAME OR BUSINESS TYPE]. My experience: [TASKS YOU HANDLE, TOOLS, YEARS]. My time zone and hours: [TIME ZONE AND AVAILABILITY]. Read the post closely and list the 3 tasks the client cares about most. Write a letter under 220 words: a first line that repeats their main need in my own words, 3 short bullets showing how I have done each task before (with a number if possible), my tools and availability, and a closing that offers a small paid trial task. Friendly, professional tone, no fluff. Also give me a 90-word version for platforms with a short proposal box. Deliver both in the chat and as a Word file.
What to change
- [JOB POST LINK OR TEXT]: Link to the post, or paste it if it is on a platform that needs a login.
- [CLIENT NAME OR BUSINESS TYPE]: e.g. "a solo real estate agent" or "Bloom & Co, an online plant shop".
- [TASKS YOU HANDLE, TOOLS, YEARS]: e.g. "3 years: inbox and calendar, Shopify orders, Canva posts; Google Workspace, Asana, Calendly".
- [TIME ZONE AND AVAILABILITY]: e.g. "GMT+8, 20 hours a week, overlap 8 to 11 am EST".
Example result
- Maria Santos
- Cebu, Philippines (GMT+8) · maria.santos@email.com
- Hi Rachel,
- You need someone to keep your inbox, calendar and listing paperwork under control so you can spend your days showing homes. That is exactly the work I have done for two real estate agents over the last three years.
- Here is how I would handle your three main tasks:
- • Inbox: I sort and reply to routine emails daily and flag anything urgent. For my current client, I cut her unread inbox from 2,300 to under 50 in the first two weeks.
- • Calendar: I book showings and closings in Google Calendar and Calendly and send reminders the day before. No double bookings in 18 months.
- • Listings: I prepare listing descriptions, upload photos to the MLS and keep a transaction checklist in Asana for every deal.
- I work 9 pm to 3 am my time, which is 8 am to 2 pm in your Chicago office, and I am available 25 hours a week. I am happy to start with a small paid trial, like cleaning up one week of your inbox, so you can see how I work.
- Best,
- Maria
- Short proposal (88 words)
- Hi Rachel, I have supported two real estate agents for three years with inbox, calendar and listing paperwork. I cut one client's inbox from 2,300 unread to under 50 in two weeks, and I manage showings in Google Calendar and Calendly with zero double bookings. I use Asana for transaction checklists and can upload listings to the MLS. I am online 8 am to 2 pm Chicago time. Happy to do a paid trial week first. Maria
How to do it with todo.is
- Copy the prompt and paste the job post into the first [bracket].
- Run it on the todo.is Today screen, or send it to your agent on WhatsApp or Telegram.
- You get a full letter and a short proposal you can paste into the platform.
- Tell your agent "remember my VA profile" so next time you only send the job link.
Tips for a better result
- Repeat the client's main problem in your first line. It proves you read the post.
- Always state the hours you overlap with the client's time zone, not just your own.
- Name the tools from the post: Google Workspace, Asana, Trello, Calendly, Shopify, Canva, QuickBooks.
- If the post includes a test word like "start your reply with BLUE", make sure your agent keeps it.
- A paid trial task lowers the risk for the client and often beats a lower hourly rate.
virtual assistant cover letter: FAQ
- What should a virtual assistant cover letter include? The client's main need in your own words, two or three examples of similar tasks you have done, the tools you use, your time zone and available hours, and a simple next step.
- How long should a VA proposal be? On freelance platforms, keep it short, about 80 to 150 words. Clients skim many proposals, and the first two lines show up in the preview.
- How do I write a VA cover letter with no experience? Use admin work you have done in other jobs, school or a family business, like scheduling, email, bookkeeping or social posts. Offer a paid trial task to show your skills.
- Can todo.is apply to VA jobs for me? No. Your agent finds posts and writes the letter or proposal, but you review and submit it yourself.
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