Virtual assistant resume for remote clients and agencies
VA clients hire for trust and tools: can you run an inbox, a calendar and a project board without being told twice? Whether you freelance or want an agency role, this prompt turns your client work into a remote-ready resume with the apps, hours and outcomes that answer that question.
The prompt
- Create my virtual assistant resume for [JOB POSTING LINK OR TYPE OF CLIENT]. I'm [YOUR NAME], based in [COUNTRY AND TIME ZONE], available [HOURS PER WEEK AND OVERLAP]. Tools I use: [E.G. GOOGLE WORKSPACE, ASANA, CANVA, QUICKBOOKS, SHOPIFY]. Clients and work: [CLIENTS OR INDUSTRIES, DATES, TASKS, RESULTS]. Group my work under one freelance heading with client examples, show time saved and volume with numbers, add a tools section, mention communication and availability, keep it one page, ATS-friendly, and give me a Word file plus a short LinkedIn headline.
What to change
- [JOB POSTING LINK OR TYPE OF CLIENT]: A job link, or a target like "busy real estate agents in the US".
- [YOUR NAME]: Full name.
- [COUNTRY AND TIME ZONE]: e.g. "Philippines (GMT+8)".
- [HOURS PER WEEK AND OVERLAP]: e.g. "30 hrs/week, 4-hour overlap with US Eastern mornings".
- [E.G. GOOGLE WORKSPACE, ASANA, CANVA, QUICKBOOKS, SHOPIFY]: Only list tools you have really used for clients.
- [CLIENTS OR INDUSTRIES, DATES, TASKS, RESULTS]: e.g. "Coach (2023-now): inbox, calendar, podcast booking". Use industries if clients are private. Attach your old resume if easier.
Example result
- Angela Cruz
- Virtual Assistant · Manila, Philippines (GMT+8) · angela.cruz@email.com
- Available 30 hrs/week, 4-hour overlap with US Eastern mornings
- Summary
- Executive virtual assistant with 5 years supporting coaches, real estate agents and e-commerce owners. I keep inboxes at zero, calendars clean and small projects moving, so clients get back 10+ hours a week.
- Experience
- Freelance Executive Virtual Assistant · 2021 – today
- • Business coach (US): manage inbox and calendar, book 6–8 podcast guest spots a month, prepare weekly reports in Google Sheets
- • Real estate team (US): update listings in the CRM, schedule showings, send follow-up emails to 150+ leads a month
- • Shopify store (AU): answer customer emails within 12 hours, process returns, design product graphics in Canva
- • Built SOPs in Notion for 3 clients, making it easy to hand over tasks
- Customer Support Representative, BrightCall BPO · 2019 – 2021
- • Handled 60+ chats and emails a day for a US telecom client at 95% satisfaction
- Tools
- Google Workspace · Microsoft 365 · Asana · Trello · ClickUp · Notion · Slack · Zoom · Calendly · Canva · Shopify · HubSpot CRM · QuickBooks Online (basic)
- Skills
- Inbox and calendar management · Travel booking research · Data entry · Social media scheduling · Customer email support · SOP writing · Clear written English
- LinkedIn headline
- Executive Virtual Assistant | Inbox, Calendar & Ops for Coaches and Small Businesses | US Hours
How to do it with todo.is
- Copy the prompt and replace the [brackets] with your tools, hours and client work.
- Paste it in todo.is on the Today screen, or send it to your agent on WhatsApp or Telegram.
- Attach screenshots of client reviews or your current resume if you want them used.
- Download the Word file and ask for variations, like "a version for Upwork" or "focus on bookkeeping".
Tips for a better result
- Group freelance clients under one heading. A list of ten short gigs looks scattered.
- State your time zone and overlap hours clearly. Clients often filter on it.
- Describe results in hours saved, response times and volumes.
- If clients are private, describe them by industry and country instead of naming them.
- Ask your agent to also draft a short proposal you can reuse for VA job posts.
virtual assistant resume: FAQ
- What should a virtual assistant resume include? Your time zone and availability, the tools you use, client types and tasks, results like time saved or response times, and communication skills.
- How do I write a VA resume with no experience? Use admin, customer service or organizing work from other jobs or school, list tools you have learned, and add one or two sample tasks you did for friends or a small business.
- Should I name my clients? Only with permission. Otherwise describe them, like "US real estate team" or "Australian Shopify store".
- Can it write a profile for freelance sites too? Yes. Ask for an Upwork or LinkedIn summary in the same to-do and you get it along with the resume.
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