Executive assistant resume: prompt and full sample
An executive assistant resume has to show that you protect an executive's time, think a step ahead and handle confidential work with discretion. This prompt has your agent describe your support of CEOs and senior leaders with scope and results: calendars, travel, board meetings, projects and the time you saved them.
The prompt
- Write my executive assistant resume for [COMPANY OR JOB POSTING LINK]. I'm [YOUR NAME] in [CITY]. Who I've supported: [EMPLOYERS, DATES, EXECUTIVES' TITLES, NUMBER OF EXECUTIVES, COMPANY SIZE]. What I handle: [E.G. COMPLEX CALENDARS, INTERNATIONAL TRAVEL, BOARD MEETINGS, EXPENSES, INBOX, EVENTS, SPECIAL PROJECTS]. Tools: [E.G. OUTLOOK, GOOGLE WORKSPACE, CONCUR, ZOOM, SLACK, ASANA]. Show scope, results and trust (confidential work, chief-of-staff tasks) with numbers, use the posting's keywords, one page (two if senior), ATS-friendly, Word and PDF.
What to change
- [COMPANY OR JOB POSTING LINK]: The company or job link. Your agent matches the level, from EA to a team to EA to the CEO.
- [YOUR NAME]: Your full name.
- [CITY]: City, or "Remote".
- [EMPLOYERS, DATES, EXECUTIVES' TITLES, NUMBER OF EXECUTIVES, COMPANY SIZE]: e.g. "Corvia Health, 2021–now, EA to the CEO and CFO, 1,200-person company".
- [E.G. COMPLEX CALENDARS, INTERNATIONAL TRAVEL, BOARD MEETINGS, EXPENSES, INBOX, EVENTS, SPECIAL PROJECTS]: Add volume where you can: trips per month, meetings per week, events and their size.
- [E.G. OUTLOOK, GOOGLE WORKSPACE, CONCUR, ZOOM, SLACK, ASANA]: Calendar, travel and expense, board portal (e.g. Diligent), project and AI tools you use.
Example result
- Rachel Adams
- Boston, MA · rachel.adams@email.com · (617) 555-0103
- Summary
- Executive assistant with 9 years supporting C-suite leaders in healthcare and financial services. Runs complex calendars across time zones, plans board meetings and international travel, and acts as a trusted gatekeeper for confidential matters. Frees up about 8 hours a week of the CEO's time.
- Experience
- Executive Assistant to the CEO and CFO, Corvia Health · Boston, MA · 2021 – today
- • Manage 2 executive calendars with 40–60 meetings a week across US, UK and Asia time zones
- • Plan quarterly board meetings: agendas, board books in Diligent, catering, travel for 9 directors and follow-up minutes with the general counsel
- • Book and manage 6–8 domestic and international trips a month, including visas and last-minute changes
- • Screen email and calls, draft replies and briefing notes; reduced the CEO's inbox by about 70%
- • Run the leadership team's weekly meeting rhythm: agendas, action trackers and deadlines
- • Organized a 300-person company offsite under budget by 12%
- Executive Assistant, Harborline Capital · Boston, MA · 2016 – 2021
- • Supported 3 managing directors: calendars, expense reports in Concur, investor meetings and deal-room scheduling
- • Built a shared travel and contact database the whole admin team uses
- Skills
- C-suite support · Calendar management across time zones · Board meeting preparation · Domestic and international travel · Inbox and correspondence · Confidentiality and discretion · Event planning · Expense management · Project coordination
- Tools
- Outlook · Google Workspace · Concur · Diligent Boards · Zoom · Slack · Asana · Excel and PowerPoint
- Education
- B.A. English, Boston University
How to do it with todo.is
- Copy the prompt and fill the [brackets] with the executives you supported and what you handle.
- Paste it into todo.is from the Today screen, or send it to your agent on Slack, WhatsApp or email.
- Your agent writes a tailored resume and gives you Word and PDF files.
- Ask follow-ups like "make a chief of staff version" or "cut to one page".
Tips for a better result
- Say exactly who you supported (titles, how many, company size). It's the first thing recruiters check.
- Add volume: meetings per week, trips per month, board meetings per year, events and headcount.
- Show you think ahead: briefing notes, action trackers and problems you solved before the executive knew.
- Discretion matters. Mention confidential work like board materials or M&A without details.
- Moving toward chief of staff? Ask your agent to lead with projects and leadership-team work.
executive assistant resume: FAQ
- What skills should an executive assistant resume include? Calendar management, travel planning, board and meeting preparation, communication, inbox management, event planning, confidentiality, project coordination and tools like Outlook, Concur and Zoom.
- How is an executive assistant different from an administrative assistant on a resume? An EA resume shows high-level support of senior leaders, more independent judgment and confidential work, while an admin resume covers broader team and office support.
- Should an executive assistant resume be one or two pages? One page fits most EAs. Senior EAs to CEOs with 10+ years and special projects can use two.
- Can todo.is help me do the EA job too? Yes. With Google connected, your agent can search Gmail, save drafts, add calendar events and research travel options with links. It asks before sending anything, and you do the booking.
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