Authorization letter to let someone act on your behalf
You cannot make it to the bank, the post office or the registrar, so someone else has to go for you. This prompt has your todo.is agent write a short authorization letter that names exactly who can act, what they can do, for how long and which ID they will show, so the clerk says yes.
The prompt
- Write an authorization letter. I, [YOUR FULL NAME AND ID NUMBER], authorize [AUTHORIZED PERSON FULL NAME AND ID NUMBER], my [RELATIONSHIP], to [EXACTLY WHAT THEY CAN DO] at [PLACE OR ORGANIZATION] on my behalf. This is valid [DATES OR ONE-TIME USE]. Reason I cannot go myself: [REASON]. Make it formal, under 200 words, with clear limits (what they cannot do), a line saying they will show their own ID, my contact number, and space for both signatures and a date. Give me a Word file and a PDF to print and sign.
What to change
- [YOUR FULL NAME AND ID NUMBER]: As on your ID, e.g. "Daniel Reyes, passport P4829173" or a national ID number.
- [AUTHORIZED PERSON FULL NAME AND ID NUMBER]: As on their ID, e.g. "Ana Reyes, driver's license D5512039".
- [RELATIONSHIP]: E.g. "sister", "colleague", "neighbor".
- [EXACTLY WHAT THEY CAN DO]: Be specific, e.g. "collect my university transcript" or "pick up a parcel, tracking 1Z999AA10123456784".
- [PLACE OR ORGANIZATION]: E.g. "Office of the Registrar, Westbrook University".
- [DATES OR ONE-TIME USE]: E.g. "on 14 October 2026 only" or "from 1 to 31 October 2026".
- [REASON]: Short, e.g. "I am working abroad until December".
Example result
- Authorization letter
- Daniel Reyes
- 221 Harbor Street, Apt 5, San Diego, CA 92101
- Phone: 555-0127
- 7 October 2026
- Office of the Registrar
- Westbrook University
- Subject: Authorization to collect my official transcript
- To whom it may concern,
- I, Daniel Reyes, student ID 20194418 and passport number P4829173, authorize my sister, Ana Reyes, driver's license number D5512039, to collect my official academic transcript on my behalf.
- This authorization is valid for 14 October 2026 only. I am unable to come in person because I am working abroad until December.
- Ana Reyes will present her own photo ID together with this letter and a copy of my passport. She is authorized only to collect the transcript. She is not authorized to request changes to my records, pay fees or sign other documents in my name.
- If you need to confirm this authorization, please call me at 555-0127 or email daniel.reyes@example.com.
- Thank you for your help.
- Sincerely,
- ______________________
- Daniel Reyes (account holder)
- Date: ___________
- ______________________
- Ana Reyes (authorized person)
- Date: ___________
- Common uses
- • Collecting documents, certificates or a passport
- • Picking up a parcel or registered mail
- • Bank tasks such as collecting a new card (many banks have their own form)
- • Picking up a child from school or medical records, where the organization allows it
- When a letter is not enough
- Selling property, signing contracts or managing bank accounts usually needs a power of attorney, which has legal formalities. Check local rules or ask a lawyer.
How to do it with todo.is
- Copy the prompt and fill in names, ID numbers and the exact task.
- Paste it into todo.is, or send it to your agent on Telegram or WhatsApp.
- Get a printable PDF with signature lines and a Word file to edit.
- Sign it, give it to the person with a copy of your ID, and ask your agent to adjust it if the office has its own wording.
Tips for a better result
- Be specific about the task. "Collect my transcript" is accepted far more often than "handle my affairs".
- Add a date range or "one-time use" so the letter cannot be reused later.
- Ask the office first: banks, post offices and schools often have their own form or need a copy of your ID.
- For big decisions like property or contracts you need a power of attorney, not an authorization letter.
authorization letter: FAQ
- What is an authorization letter? A short letter that lets another person do a specific task for you, such as collecting a document or parcel. It names both people, the task, the dates and is signed by you.
- Does an authorization letter need to be notarized? Usually not for simple tasks, but some offices ask for it. Check with the organization before the person goes.
- What ID does the authorized person need? Normally their own photo ID plus your letter, and often a copy of your ID. The office decides what it accepts.
- Is an authorization letter the same as a power of attorney? No. An authorization letter covers a small, specific task. A power of attorney gives wider legal authority and has formal requirements.
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