Holiday greeting email for clients and your team, written for you
December comes around and you want to thank clients and colleagues without sending the same stiff card everyone else does. This prompt has your todo.is agent write a short, personal holiday greeting email with one real highlight from the year, your holiday hours, and an inclusive wish that works for people who celebrate different holidays.
The prompt
- Write a holiday greeting email from me, [YOUR NAME AND COMPANY], to [WHO IT IS FOR]. Mention one real highlight from our year together: [A HIGHLIGHT FROM THIS YEAR]. Include our holiday hours: [YOUR HOLIDAY CLOSING DATES]. Use an inclusive wish like "happy holidays" unless I say otherwise, and match this tone: [TONE]. Keep it under 120 words, with a subject line under 7 words and 2 alternative subject lines. Also write a 40-word version I can reuse for people I barely know. No sales pitch, no discount code. Save both as Gmail drafts if my Google account is connected, and do not send anything.
What to change
- [YOUR NAME AND COMPANY]: E.g. "Maya Torres, Brightline Studio". Leave the company out for a personal email.
- [WHO IT IS FOR]: E.g. "our retainer clients", "my team of 12" or "suppliers and partners".
- [A HIGHLIGHT FROM THIS YEAR]: E.g. "launching their new booking site in June". Write "none" for a general list.
- [YOUR HOLIDAY CLOSING DATES]: E.g. "closed 24 December to 1 January, back on 2 January". Write "skip" if not needed.
- [TONE]: E.g. "warm and simple", "formal", or "light and a bit funny".
Example result
- Version 1: personal (for clients you know)
- Subject: Thank you for a great year
- Hi Daniel,
- As the year wraps up, I wanted to say thank you. Launching the new booking site with your team in June was one of the projects we enjoyed most, and seeing bookings come in from it every week since has been a real pleasure.
- A quick note on timing: our studio is closed from 24 December to 1 January and back on 2 January. If anything urgent comes up, reply to this email and I will see it.
- Wishing you and the Harbor Inn team a restful holiday season and a happy new year.
- Warm regards,
- Maya Torres
- Brightline Studio
- Other subject lines: "Happy holidays from Brightline" / "A small thank you before the break"
- Version 2: short (for wider lists)
- Subject: Happy holidays from Brightline
- Hi Anna,
- Thank you for working with us this year. We are closed 24 December to 1 January and back on 2 January. Wishing you a peaceful holiday season and a happy new year.
- Maya
- What makes a holiday email feel personal
- • One specific memory from the year beats a list of everything you did
- • Their name and company in the body, not just the greeting line
- • No pitch. A discount code turns a greeting into an ad
- • Practical info (closing dates, urgent contact) is welcome and shows you respect their time
- When to send
- • Business greetings: the first two weeks of December, before inboxes fill up
- • New Year emails: the first working week of January also works well if you missed December
How to do it with todo.is
- Copy the prompt and fill the [brackets] with your name, the people it is for and one highlight.
- Paste it into todo.is on the Today screen, or send it to your agent on WhatsApp or Telegram.
- You get a personal version and a short version, each with subject line ideas.
- Ask for a variant per client ("make one for Harbor Inn mentioning their new menu") and send them from Gmail yourself.
Tips for a better result
- Use "happy holidays" or "season's greetings" for business lists. Save "Merry Christmas" for people you know celebrate it.
- Send personal emails one by one instead of one email with 50 people in CC. BCC lists look like a newsletter.
- Attach your agent a list of clients with one note each and ask for a personalized draft per row.
- Add a scheduled to-do in November: "remind me on 1 December to send holiday greetings" so you are not writing them on 23 December.
holiday greeting email: FAQ
- What should I write in a holiday email to clients? Thank them, mention one specific thing from your work together, share your holiday hours and wish them a good season. Keep it under 150 words and skip the sales pitch.
- Is it OK to say Merry Christmas in a business email? It is fine with people you know celebrate Christmas. For mixed lists, "happy holidays" or "season's greetings" is the safer, inclusive choice.
- When should I send holiday greeting emails? Early to mid December works best for business. Late emails get buried under out-of-office replies.
- Can todo.is write a different greeting for each client? Yes. Attach a spreadsheet with names and a note for each, and your agent writes one draft per person for you to review and send.
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