Farewell email to coworkers that is warm, not awkward
Your last day is coming and you want to say goodbye to the team without writing an essay or sounding stiff. Tell your todo.is agent a few memories and who you want to thank, and it writes a short farewell email to coworkers, plus personal notes for the people who mattered most.
The prompt
- Write a farewell email to my coworkers. My last day at [COMPANY] is [LAST DAY], after [TIME AT THE COMPANY] as [YOUR ROLE]. A few memories or highlights: [MEMORIES AND WINS]. Keep the group email under 150 words, warm with a little humor, no complaints and no details about my next job unless I say so. Add my personal email and LinkedIn: [YOUR CONTACT DETAILS]. Then write a separate 3 or 4 sentence note for each of these people: [PEOPLE TO THANK PERSONALLY AND WHY]. Save them all as Gmail drafts for my last morning. Do not send them.
What to change
- [COMPANY]: E.g. "Greenleaf Studios".
- [LAST DAY]: E.g. "this Friday, 31 October".
- [TIME AT THE COMPANY]: E.g. "five years".
- [YOUR ROLE]: E.g. "junior designer, then art director".
- [MEMORIES AND WINS]: E.g. "the 2am launch of the Kite app, the Friday quiz, the office plant we kept alive".
- [YOUR CONTACT DETAILS]: E.g. "dana.morgan@email.com, linkedin.com/in/danamorgan".
- [PEOPLE TO THANK PERSONALLY AND WHY]: E.g. "Rob (taught me Figma), Lisa (my manager, believed in me)".
Example result
- Team email
- Subject: Goodbye, and thank you
- Hi everyone,
- As many of you know, today is my last day at Greenleaf Studios. Five years ago I joined as a junior designer who did not know where the printer was. I am leaving as an art director who still does not, but who learned almost everything else from you.
- I will miss the Friday quiz, the 2am launch of the Kite app (we did it!), and the office fern we somehow kept alive.
- Thank you for the patience, the feedback and the laughs. Please stay in touch:
- • dana.morgan@email.com
- • linkedin.com/in/danamorgan
- With thanks,
- Dana
- Personal note to Rob
- Rob, you sat with me for a whole week in my first month and taught me Figma shortcuts I still use every day. Thank you for always making time. Next coffee is on me.
- Personal note to Lisa
- Lisa, thank you for giving me the art director role before I felt ready. Your trust made me better at this job. I hope we work together again one day.
- Good farewell email habits
- • Send it on your last morning, not the afternoon when people have gone
- • Use BCC for big lists so reply-all chains do not start
- • Keep it positive. Everyone at the company may read it
- • Write a shorter version for clients you worked with, naming the person who takes over
How to do it with todo.is
- Copy the prompt and replace the [brackets] with your details, memories and the people to thank.
- Paste it into todo.is or send it to your agent on Telegram or WhatsApp.
- Your agent writes the team email and one note per person, and saves them as drafts.
- Read them, add an inside joke if you like, and send them on your last morning.
Tips for a better result
- One specific memory is warmer than a list of adjectives. "The 2am launch" beats "great times".
- Send personal notes separately. People remember a few lines just for them far longer than a group email.
- Use your personal email for contact details, as your work account will close soon.
- Ask your agent for a client version too: who takes over, their email and a short thank-you.
farewell email to coworkers: FAQ
- When should I send a farewell email to coworkers? On your last day, ideally in the morning so people can reply or come say goodbye. Some send it a day or two before if many people are part-time.
- Should I say where I am going next? It is up to you. Many people just share LinkedIn and let colleagues see it there, which keeps the email focused on thanks.
- How long should a farewell email be? Short: around 100 to 150 words for the team email. Save longer messages for personal notes.
- Can I write it in another language too? Yes. Ask your agent for a second version in any language your team uses.
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