A thank you note after job shadowing that they'll remember
You spent a day following a nurse, an architect or a vet around, and they gave up their time to show you how the job really works. This prompt has your todo.is agent turn your notes from the day into a short, sincere thank-you email and a handwritten card version, with a light ask that keeps the connection alive.
The prompt
- Write a thank you note after my job shadowing day. I shadowed [THEIR NAME AND JOB TITLE] at [ORGANIZATION] on [DATE]. What I saw and learned: [2-3 MOMENTS, TASKS OR ADVICE THAT STOOD OUT]. About me: [STUDENT, CAREER CHANGER, WHAT YOU'RE STUDYING OR PLANNING]. Write an email of 120 to 180 words with a clear subject line: thank them, mention one specific moment, say what I learned or decided, and end with a light next step: [ASK: STAY IN TOUCH, ADVICE ON A COURSE, INTERNSHIP INFO, OR NOTHING]. Also write a 50-word version for a handwritten card, and remind me on WhatsApp tomorrow at 9 am to send it.
What to change
- [THEIR NAME AND JOB TITLE]: e.g. "Dr. Hannah Reyes, veterinarian" or "Mark Liu, site architect".
- [ORGANIZATION]: The clinic, firm, hospital or company.
- [DATE]: The shadowing day, e.g. "Thursday, March 12".
- [2-3 MOMENTS, TASKS OR ADVICE THAT STOOD OUT]: Quick notes are enough, e.g. "watched a dental cleaning on a dog, she explained anesthesia monitoring".
- [STUDENT, CAREER CHANGER, WHAT YOU'RE STUDYING OR PLANNING]: e.g. "high school junior thinking about pre-vet".
- [ASK: STAY IN TOUCH, ADVICE ON A COURSE, INTERNSHIP INFO, OR NOTHING]: Keep it small. "Nothing, just thanks" is perfectly fine too.
Example result
- Email
- Subject: Thank you for Thursday at Oakbrook Animal Clinic
- Dear Dr. Reyes,
- Thank you for letting me shadow you at Oakbrook Animal Clinic on Thursday. I know how busy your days are, and I'm grateful you made time to explain what you were doing at every step.
- The moment that stayed with me was the dental procedure on Biscuit, the beagle. Watching you and the vet tech monitor his anesthesia, and hearing you explain why every number mattered, showed me how much of the job is careful teamwork. Your advice to volunteer at a shelter before applying to pre-vet programs was also really helpful, and I've already signed up at the county shelter for Saturdays.
- If it's alright, I'd love to stay in touch and let you know how my applications go next year.
- Thank you again,
- Jordan Ellis
- Junior, Westfield High School
- (555) 013-2290
- Handwritten card (50 words)
- Dear Dr. Reyes,
- Thank you for a wonderful day at Oakbrook. Watching Biscuit's dental procedure, and how closely your team worked together, made me even more sure I want to become a vet. I've signed up to volunteer at the county shelter, just as you suggested.
- With thanks,
- Jordan
- Tips for sending
- • Send the email within 24 to 48 hours
- • If you met other staff, add a line thanking them, or write them a separate short note
- • Mail or drop off the card within the week
How to do it with todo.is
- Jot down a few notes right after your shadowing day, then copy the prompt and fill in the [brackets].
- Paste it on the Today screen in todo.is, or send it to your agent on WhatsApp or Telegram.
- Review the email and card text, then copy the email into your inbox. With Google connected, your agent can save it as a Gmail draft, or send it once you approve.
- The 9 am reminder arrives on WhatsApp, so you send it while the day is still fresh for them.
Tips for a better result
- Mention one specific moment from the day. It proves you paid attention and makes the note personal.
- Say what you'll do next because of what you learned, like a course, volunteering or an application.
- Keep the ask small, or skip it. A thank-you note is not the place to ask for a job.
- Thank anyone else who helped, like the receptionist or the colleague who gave you a tour.
- Students: copy your teacher or program coordinator if the shadowing was arranged through school.
thank you note after job shadowing: FAQ
- When should I send a thank you note after job shadowing? Within 24 to 48 hours by email. A handwritten card can follow within a week.
- Email or handwritten card? Email is fine and fast. A handwritten card is a nice extra, especially for doctors, small businesses and traditional workplaces.
- How long should a job shadowing thank-you note be? Short: about 120 to 180 words for an email and 40 to 60 for a card.
- Can I ask about an internship in the thank-you note? Yes, gently, as a question at the end, such as whether they know of internship programs. Don't make it the main point of the note.
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